Comprehensive financial management for your organization
OUR SERVICES
Comprehensive financial management for your organization
WE ARE YOUR FINANCE TEAM
CFO expertise with accounting support for seamless integration with your team.
Our team supports your organization through all stages of financial strategic planning and implementation. Initially, we work with your management team to conduct a thorough financial infrastructure audit to understand your current operational and personnel systems. Next, we develop a customized upgrade plan that best supports your organization with the financial structure needed to scale growth and success, and to achieve your strategic goals. This often includes adding compliance tracking, new software, reorganizing your chart of accounts, paperless filing and information exchange, and ensuring financial processes have appropriate internal control safeguards.
CFO LEADERSHIP & STRATEGY
Balance works with leadership to develop and implement strategic processes and practices that drive positive outcomes. This includes generating budgeting and forecasting models that align with business goals, developing KPI tracking, creating custom dashboards to assist in business management, and CFO leadership or support to ensure a productive and profitable company.
FEDERAL GRANT MANAGEMENT
Effective federal grant management requires careful planning and oversight. Services include restructuring accounting and procurement systems to track funds; managing conditions, restrictions, and barriers to revenue recognition; expense verification; spend down monitoring and reporting; and coordinating with managers on budget revisions and amendments.
PAYROLL & HUMAN RESOURCE SUPPORT
We integrate with your team to build or optimize payroll and HR systems, ensuring we take care of your people. We conduct a payroll software review, track and reconcile employee data and benefits, develop and implement HR policies, maintain payroll, use best practices for new hires and terminations, maintain ADA compliance, and provide ongoing management and support with HR filings.
MANAGED ACCOUNTING
With general accounting support from our team, you can focus on your company. This includes financial reporting, tax or audit support, banking and cash flow, revenue recognition, monthly account reconciliation and review, vendor management, corporate filings, and financial data organization and storage.
CFO LEADERSHIP & STRATEGY
Alongside your executive leadership, we create a financial infrastructure that fuels goal achievement.
- Counsel on strategic processes and structures, then carry out implementation of recommended improvements
- Create budgeting and forecasting models aligned with strategic growth goals
- Develop, implement, and track KPI and dashboard reports to assist leadership in monitoring productivity, profitability, and overall organizational health
- Management of all financial operations
- Education of boards, managers, executives regarding company revenue drivers, challenges, and future economic impacts due to regulatory changes
GRANT MANAGEMENT
We provide compliance-focused grant management to ensure potential revenue maximization and appropriate spending.
- Restructure of accounting and procurement systems to track federal grant funds, related conditions, restrictions, and barriers to revenue recognition
- Verify appropriate expenses to contracts or funds (allowable, unallowable, direct, and indirect), and track matching funds
- Monitor spending against awarded funds, including budget to actual variances
- Coordinate budget revisions or amendments
- Invoicing and drawdown of grant funds, tracking to award maximums and by budgetary line items
- Prepare timely, fund-specific financial reporting as required for contracts or grants through closeout
- Drafting negotiated indirect cost rates for full reimbursement of indirect costs
HUMAN RESOURCES & PAYROLL SUPPORT SERVICES
Take care of your team with optimized payroll and HR systems.
- Review payroll software, reconfigure or implement new software and processes to enhance speed, accuracy, security & data transfer capabilities
- Implement time tracking software
- Verify timekeeping processes are audit-proof and efficient
- Scheduled payroll processing via preferred software provider
- Process payroll changes, vacation, and sick time, accruals
- Calculate employee bonuses, commissions, final checks
- Develop, maintain, and implement HR policies and updates in conjunction with legal counsel, compliance checks
- Resolution of government agency notices
- Annual Workers Comp audit coordination
- Open enrollment in coordination with insurance brokers
- Employee leave of absence and returns to work
- ADA compliance
- New hires & terminations with related trainings
MANAGED ACCOUNTING
Our high-performance accounting team allows you to focus on your company’s vision.
- Financial Reporting
- Revenue Recognition, Reconciliation & Review
- Banking & Cash Management
- Payables & Vendor Management
- Corporate Filings
- Tax & Audit Preparation
- Basic balance sheet, profit and loss statement, cash flow statement
- Customer segment, fund, department or program reports
- Dashboard creation, investment reporting
- Revenue recognition and classification
- Investment accounting
- Compliance with appropriate GAAP and regulatory requirements as needed
- Short- and long-term cash flow and projections
- Manage treasury relationships
- Expense review and accounting treatment
- Bill pay and electronic payments
- May include property tax returns, statement of information, local corporate government forms, sales tax returns, Form 5500, Form 1099/1096, etc.
- With audit partners, coordinate annual audit from the preparation of PBC schedules through finalization of audited financial statements; single (governmental) audit preparation
- With tax partner, provide all information necessary for tax return preparation
SOFTWARE SERVICES
Customized Software Solutions
We work to ensure your systems and software securely support your organization for long-term growth. When appropriate, we implement a custom suite of software tailored to your organization’s specific needs and tie together your accounting cycles. All financial information is safely stored in our online filing system and accessible with customized levels of security.
Balance offers software hosting and secure paperless transfer of information, enabling clients to be cost-effective, efficient, safe, and eco-conscious.
“Balance provides a key service to the Orfalea Foundation. They provide consistently reliable data and reports that fulfill our requirements. It is a great assurance that we can turn to them for our financial and accounting needs, leaving us to focus to a greater degree on our program and initiative work. Plus, their entire team is really great to work with. Diana, Jaime, and their staff work with the highest level of professionalism and a personal touch that is difficult to find these days. It has been a win-win for us.”
Vice President, Orfalea Foundation
LET’S TALK
How can we help you realize your organization’s goals?
Want to learn more about how our customized approach to financial management can help your organization? Let’s connect.
Balance is a business management partner who works with leaders to build solid financial structures for their companies
- Phone: 805.618.3125
- Email: hello@balancefm.com